Policies

Equal Opportunities Policy Statement

Train2Work Academy seeks to advance education and training amongst adults, by the excellence of its courses and programmes and in the high quality of its support activities.

The Centre aims to serve the interests of the public by enhancing their Numeracy Skills, English language, other Functional Skills, Skills for Life, IT and Employability skills.

The Centre is committed to ensuring that the principle of equality of opportunity is applied in all areas of its operation.

The Policy of the Centre is to provide equal opportunities for all regardless of race, colour, ethnic origin, nationality, citizenship, marital status, gender, sexual orientation, socio-economic status, age, religion, creed, disability, political persuasion or other inappropriate grounds.

The Centre aims to ensure that no unlawful or unfair discrimination (whether direct or indirect) or victimisation or harassment takes place on any of the above grounds.

Train2Work Academy Centre will apply the Policy when carrying out any of its functions including recruitment and selection of learners, monitoring the progress of learners of the training centre, assessment, delivery of courses, providing support and welfare services to learners, recruitment and personnel policies.

The Centre will apply the Policy to all those with whom it deals. It will seek to ensure that the Policy is observed by all those over whom it has control or influence.

The Centre will implement the Policy by a programme of action, including drawing up codes of practice and by training. It will monitor and review the operation of the Policy.

The Centre will seek to identify and implement any lawful positive action measures which may be appropriate.

In giving effect to this Policy the Centre will establish, maintain and review mechanisms for resolving grievances, investigating complaints and invoking disciplinary procedures.

A learner who feels that this policy has been breached should follow the procedure for concerns and complaints.

Health & Safety Policy

Health and Safety Policy Statement

Train2Work Academy Training recognises and accepts its responsibility to comply with current legislation and as both a good employer and the management body will:

• Provide for its staff and learning centre staff, so far as is reasonably practicable, a healthy and safe working environment and positively promote the elimination of risk and prevention of accidents.
• Establish safe working practices and procedures and through its staff development policy, ensure that staff receives appropriate training in their implementation and in avoiding hazards.
• Establish and implement effective procedures for use in case of emergency and for evacuating the premises.
• Recognise its responsibility to persons other than staff and will ensure, so far as is reasonably practicable, that the health and safety of such persons is not put at risk while on company premises.
• When appropriate, ensure that learners receive relevant health and safety training.
• Identify staff responsibility for ensuring familiarity with and proper implementation of the policy.
• Require third parties, working for or on behalf of the centre, to be familiar with and comply with the policy.

The Management gives full support to this policy, which is aimed at ensuring the health, safety and welfare of all who attend or work at premises within the centre.

Signed:

Managing Director

Health and Safety Policy

Methods

The members of staff responsible for health and safety are Mustafa Muse, competent to carry out these responsibilities. They have undertaken health and safety training and regularly update their knowledge and understanding. We display the necessary health and safety poster.

Risk assessment

Our risk assessment process includes:

• Checking for hazards and risks indoors and outside, and in our activities and procedures. Our assessment covers adults and post 16
• Deciding which areas need attention; and
• Developing an action plan which specifies the action required the timescales for action, the person responsible for the action and any funding required.

We maintain lists of health and safety issues which are checked:

• Quarterly — when a full risk assessment is carried out.

Insurance Cover

We have public liability insurance and employers’ liability insurance. The certificate is displayed.

Awareness raising

• Our induction training for staff and volunteers includes a clear explanation of health and safety issues so that all adults are able to adhere to our policy and understand their shared responsibility for health and safety. The induction training covers matters of employee well-being, including safe lifting and the storage of potentially dangerous substances.
• Records are kept of these induction training sessions and new staff and volunteers are asked to sign the records to confirm that they have taken part.
• Health and safety issues are explained to learners so that they understand the part they play in the daily life of the learning centre.
• As necessary, health and safety training is included in the annual training plans of staff and health and safety is discussed regularly at staff meetings.
• We have a no smoking policy.
• Trainees are made aware of health and safety issues through discussions, planned activities and routines.

Criminal Record Checks

All staff and volunteers in contact with learners or vulnerable adults are subject to Police Check through the Criminal Records Bureau (CRB) Enhance Disclosure.  This is now a standard part of the procedure for recruitment working for the organisation.   All volunteering opportunities involving young people or vulnerable adults automatically require a CRB Disclosure.  All checks are carried out by external organisation before employment or volunteering can begin.

• All learners are supervised by adults at all times.
• Whenever learners are on the premises at least two adults are present.

Electrical/gas equipment

• All electrical/gas equipment conforms to safety requirements and is checked regularly.
• Our boiler/electrical switchgear/meter cupboard is not accessible to the children.
• Fires, heaters, electric sockets, wires and leads are properly guarded and the children are taught not to touch them.
• Storage heaters are checked daily to make sure they are not covered.
• There are sufficient sockets to prevent overloading.
• The temperature of hot water is controlled to prevent scalds.
• Lighting and ventilation is adequate in all areas including storage areas.

Fire safety

• Fire doors are clearly marked, never obstructed and easily opened from inside.
• Smoke detectors/alarms and fire fighting appliances conform to BS EN standards, are fitted in appropriate high risk areas of the building and are checked as specified by the manufacturer.
• Our emergency evacuation procedures are approved by the Fire Safety Officer and are:
  • clearly displayed in the premises;
  • explained to new members of staff, volunteers and learners and
  • Practiced regularly at least once every six weeks.
• Records are kept of fire drills and the servicing of fire safety equipment.

First aid and medication

At least one member of staff with a current first aid training certificate (relevant to young adults and adults) is on the premises. The first aid qualification includes first aid training. Our first aid kit:

• complies with the Health and Safety (First Aid) Regulations 1981;
• is regularly checked by a designated member of staff and re-stocked as necessary;
• is easily accessible to authorized adults; and

We will administer hypoallergenic plasters if the need arises. Learners who are aware of an allergy should advise the learning centre when completing their registration form.

Our Accident Book:

• is kept safely and accessibly;
• all staff and volunteers know where it is kept and how to complete it; and 
• is reviewed at least half Quarterly to identify any potential or actual hazards.

LSC is notified of any injury requiring treatment by a General Practitioner or hospital, or the death of an adult or young person

Any injury requiring General Practitioner or hospital treatment to a learner, parent, volunteer or visitor is reported to the local office of the Health and Safety Executive.

We meet our legal requirements for the safety of our employees by complying with RIDDOR.  We report to the local office of the Health and Safety Executive:

• any accident to a member of staff requiring treatment by a General Practitioner or hospital; and
• any dangerous occurrences (i.e. an event which does not cause an accident but could have done).

Learner’s prescribed drugs are stored in their original containers, are clearly labeled and are inaccessible to other learners.

Safety of adults

• Adults are provided with guidance about the safe storage, movement, lifting and erection of large pieces of equipment.
• When adults need to reach up to store equipment or to change light bulbs they are provided with safe equipment to do so.
• All warning signs are clear and in appropriate languages.
• Adults do not remain in the building on their own or leave on their own after dark.
• The sickness of staff and their involvement in accidents is recorded. The records are reviewed quarterly to identify any issues which need to be addressed.

1. STAFF RESPONSIBILITIES

1.1 All Staff

It is the responsibility of all staff to:

• Take reasonable care of their own health and safety and that of other persons who may be affected by their actions.
• Co-operate with his/her employer or any other person, to enable them to satisfy any duty or requirement imposed under statutory provision.
• Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare in pursuance of statutory provision.
• Be familiar with the Centre Health and Safety Policy, as appropriate.
• Be familiar with emergency evacuation procedure and implement it when necessary.
• Be familiar with the procedure for the provision of first aid and implement it when necessary.
• Know and apply the safety measures and arrangements required in his/her area of work.
• Exercise good standards of housekeeping and cleanliness.
• Use and not wilfully misuse, neglect or interfere with equipment provided for his/her safety and/or the safety of others.
• Co-operate with other staff in creating a positive approach to safety in the Centre.
• Co-operate with other staff in the discharge of responsibilities identified in this policy.

1.2 The Management

The Management is responsible for:

• Ensuring that its premises and Learning Venue premises provide a healthy and safe working environment for staff, learners and other persons that might be affected by its operation.
• Ensuring that the centre has in place an effective Health and Safety Policy.
• Monitoring the implementation and effectiveness of the Health and Safety Policy.
• Reviewing the Health and Safety Policy annually.
• Ensuring that the centre provides appropriate health and safety training for its staff.
• Ensuring that learners receive relevant health and safety information and training as appropriate.
• Making appropriate funds available for the implementation of the Health and Safety Policy.

1.3 Centre Manager

The Centre Manager will:

• Ensure that an effective policy exists together with a suitable organisational structure through which it can be implemented.
• Ensure that the policy and organisational structure are regularly reviewed to reflect changes in the centre and statutory requirements.
• Positively promote the policy and its implementation, ensuring that it receives a high profile within the centre.
• Be responsible for establishing, implementing and monitoring a Centre Health and Safety Policy
• As far as is reasonably practicable, maintain a healthy and safe working environment within the Centre.
• Maintain all equipment within the Centre in a fully operative and safe condition, ensuring that all necessary safety checks are carried out on a regular basis.
• Ensure that regular Risk Assessments are carried out and action taken to minimize unacceptable levels of risk, informing the board of directors if this cannot be achieved locally.
• At least once a term, inspect the Centre premises and resources and take action to rectify any health and safety concerns.
• Promote a positive approach to health and safety amongst staff and learners.
• Be responsible for ensuring that new members of staff receive and familiarise themselves with the Centre Health and Safety Policy.
• Be responsible for communicating relevant information on health and safety to their staff and for ensuring that statutory regulations, notices and signs, are displayed in the Centre, as necessary.
• Be responsible for ensuring that learners within the Centre receive the necessary safety advice.
• Ensure that third parties working within the Centre are aware of the policy and their responsibility to others.
• Co-ordinate the distribution of health and safety information to staff.
• Provide appropriate health and safety publications within the Centre.
• Maintain and analyse records of accidents, near misses and corrective/preventative actions.
• Investigate accidents and make recommendations for appropriate action.
• Auditing the health and safety provision within the Centre.
• Report to the Board on the outcome of Centre reviews of health and safety matters.
• Within his/her budget responsibility, determine the funding allocation for health and safety matters.
• Report on health and safety matters to the Train2Work AcademyTraining Board Bring to the attention of the Board any health and safety matter that they cannot resolve themselves.

1.5 Learning Support Staff

Learning Support Staff will:

• Be responsible for the health and safety of learners in their charge.
• Maintain the resources for which they are responsible in a clean, tidy and safe condition.
• Bring to the attention of the Venue Manager matters of health and safety that they cannot resolve themselves.
• Effectively supervise learners in their charge, giving clear instructions on health and safety requirements, as often as is necessary. Reliance on notices, posters and handouts is not sufficient.
• Promote a positive approach to health and safety amongst learners and colleagues.
• Implement emergency evacuation procedures when necessary, exercising effective supervision of learners in their charge.
• Keep abreast of health and safety legislation and directives.
• Assist, as required, in safety inspections and the process of risk assessment associated with their area of work.
• Follow all general organisation safety rules (see Appendix 1) and follow all additional rules which are notified and apply to their particular area of work

1. Contractors ‘ and Visitors’ Responsibilities

Contractors, whether self-employed or employed by another organisation, are required to follow all the organisation’s Rules (See Appendix 1).  All visitors must also follow these rules.  They are also required to:

• Take reasonable care for the Health & Safety of themselves and of employees and contractors

• Co-operate with management in the performance of their duties

• Avoid intentionally or recklessly interfering with or misusing anything provided in the interests of their health, safety and welfare.

Before beginning work, contractors may be required to provide a Safe System of work.  In this event no work must be carried out until this document has been completed and approved.

1.7 Information and Communication

The organisation will ensure that all appropriate information regarding health, safety and welfare is provided to all appropriate staff, elected representatives and other persons concerned.  Statutory notices will be displayed as appropriate.

2. EMERGENCY PROCEDURES

2.1 Evacuation

The centre must have in place a published procedure for evacuation of the Centre premises, in case of fire or other reasons.

All venue staff must familiarise themselves with the evacuation procedure, which be displayed in all public and work areas, and ensure that it is brought to the attention of learners and visitors they are responsible for.

Unless previously notified of a test, when the evacuation warning is given the premises should be vacated immediately.

2.2 First Aid

The centre must have in place a published procedure for the action to be taken in the case of an accident. The location of first aid boxes and guidance on the action to be taken in case of an accident, must be displayed in all public and work areas.

All staff must familiarise themselves with this guidance.

3. MONITORING

The policy will be monitored to establish implementation and effectiveness.

The Centre Manager will establish that:

• Risk assessments are being carried out and regularly reviewed.
• Health and safety inspections are being carried out and findings reported and acted upon.
• Safe Working Practices and Procedures have been produced and are in operation.
• Appropriate Health and Safety information is available and is being effectively communicated to staff and learners.
• Relevant training is being carried out for staff and learners.
• Health and safety material is being appropriately reviewed to reflect changes in legislation or centre requirements.

Appendix 1

Participant Health & Safety Checklist

During your induction you will receive information about the Health and Safety arrangement at Learning Centre.  Please read through the checklist below and tick all the areas that have been covered.  Then sign to confirm that you have received this information.  If there are any gaps please ask a member of the training team.  

FIRE

How would you raise the alarm in the event of a fire?

Where are the fire assembly points?

Where is the nearest fire exit?

Have you been shown the location of the fire extinguishers?

FIRST AID

Have you been informed of First Aid & accident reporting procedures?

Where are the First Aid Box and Accident Book located?

Who is the First Aider or the Appointed Person

HEALTH & SAFETY POLICY

Has the organisation Health & Safety Policy been explained to you?  Where is the Health & Safety Policy kept?

Have you seen the Health & Safety Law Policy displayed in the office? Where is the Health & Safety Policy kept?

WELFARE

Have you been shown where the toilets are?

Do you have washing facilities?

Is there a kitchen or somewhere you can make a drink?

HEALTH AND SAFETY LITERATURE

Have you received a copy of Be Safe

Supervisor’s Name: …………………………………………….. Date: ………………

Supervisor’s Signature: ………………………………………..

Participant’s Name: …………………………………………….. Date: ………………

Participant’s Signature: ………………………………………..

Important

If you see any unsafe conditions you should report it to your tutor. If you experience any Health and Safety problems that you consider are not being resolved, please notify Train2Work Academy Centre Manager.  Remember to record any accident no matter how trivial in the accident book.

Health & Safety Monitoring Form

Train2Work Academy

Company Name

Address

Telephone

Contact

Occupational Areas

Scheme

Management of Health & Safety

Are you registered with the HSE or Environmental Health Department?

Is a copy of the H&S Law Poster displayed or leaflet issued?

Is a copy of the Employers Liability Insurance (ELI) available?

Policy No

Expiry date

Is a copy of the Public Liability Insurance (ELI) available?

Policy No

Expiry Date

Safety Policy and Risk Assessment

Is there a written safety policy in place? (5 or more employees)

Has the policy been drawn to the trainee’s attention?

Are there risk assessments and control measures in place according to the MHSWR to cover Manual Handling, Noise & Electrical, COSHH and VDU’s?

Staff Competencies

Who is the named competent person?

Are suitable and sufficient publications and literature available to the named competent

Person?

Working Environment

Are the following in place and of adequate standard?:

Housekeeping standards

Temperature control

Floors

Furniture

Safety Signs

Welfare arrangements

Lighting

Suitable

Sufficient

Workspace

Suitable

Sufficient

Ventilation Control

Eating & Drinking

Workstation

Health & Safety Induction/Assessment

VDU

Is an initial assessment carried out with new staff?

Are eyesight tests available and funded?

Are any corrective appliances (glasses) provided?

Has a written H&S induction been carried out with staff and learners?

If yes was it carried out at a) Company headquarters

or b) on site

Accident investigating / reporting

Are you aware of the Reporting of Diseases & Dangerous Occurrences Regulations?

(RIDDOR)

Where is the accident book located?

Emergency Planning

Are there any qualified First-aiders in the company?

If yes please give names

If no please give names of appointed person/s

Where is the first-aid box located?

Is there a Fire certificate displayed?

Are there suitable and sufficient Fire Notices displayed?

Are there suitable and sufficient Emergency Evacuation Notices displayed?

Other signage

Is there a record of Fire Alarms and Drills?

Have fire extinguisher checks been carried out on time?

Are fire extinguishers:-

a) Sufficient

b) Appropriate

Are Assembly points clearly and sufficiently identified?

Highest Occupational Risk Level

Low

Medium

High

Organisational RiskLevel

Low

Low

Low

Medium

Medium

Low

Medium

High

High

Unsatisfactory until improvements are made.

For the company:
Name			Signed		Date
Position in company
For Train2Work Academy
Name			Signed		Date
Position in company

Train2Work Academy

 

Placement/Employer Health & Safety Check Action Plan

Company Name:

Area of concern

Action Required

By Whom

By When

Re-Checked

Comments

For the company:

For TRAIN2WORK ACADEMY

Signed

Date

Signed

Date

Name

Position

Name

Position